Thanksgiving Point School Field Trips
Please complete the Field Trip request form below and be sure to fill out all required fields. After submitting your request, you will receive an email acknowledgement that we have received your information. A receptionist will contact you within 2-3 business days to verify your information, confirm your visit, and secure payment. We will also let you know if your scholarship request has been approved. Please note that filling this form out DOES NOT guarantee you a scheduled field trip.
Explorer Experience: $4 per student
Explorer Plus: $5 per student (Explorer Plus field trips are not offered June 1, 2015 to September 1, 2015.).
PK-6th grade: One chaperone for every 4 students
7th-8th grade: One chaperone for every 6 students
9th-12th grade & CEE: One chaperone for every 10 students
Chaperone Ratios: -Pk-6th grade: one chaperone for every four students -7th-8th grade: one chaperone for every six students -9th-12th grade & CEE: one chaperone for every 10 students -Explorer Movies and Movie add-Ons: One chaperone for every class Chaperones are free when following the ratio. Teachers are included in the chaperone ratio. Chaperones must stay with the students and engage with them during the field trip. Online guides are available for each venue to help chaperones engage with the students. All other adults will be charged regular venue admission and are not part of the field trip. Memberships do not apply to field trip students. Additional family members are not allowed and will jeopardize the discount the field trip receives. Groups without the required adult chaperone ratios may jeopardize their admission to the venue. All groups that are admitted, regardless of chaperone ratio, must exhibit proper chaperone supervision and good student behavior or they may be excused from the venue.
Field trip requests are submitted online only. You will then be notified within three business days with further details. Field trips must be scheduled one month in advance. Only one date and venue are allowed per contract. Separate requests must be filled out for each additional venue or visit date. A separate request must be filled out for a Movie. When scheduling movies please be on time, movies are open to the public and need to stay on schedule. Field trips are not scheduled on Mondays or Saturdays property-wide. Field trips are not scheduled on Fridays in the Gardens or at the Museum of Natural Curiosity during the Tulip Festival. Explorer Plus field trips more than 15 minutes late will receive a shortened experience. If a scheduled group is more than 30 minutes late, it is considered to be a cancellation and no refund will be given.
Schools must pay a 50% deposit for each contract before a field trip is guaranteed. Once a school has finalized the day, time, and venue of their visit they have two weeks to pay their deposit or they will have to reschedule. Minimum payment is for 5 students and must be paid in full at the time of booking. Payment may be made by cash, credit card, or school check (not recommended). No personal checks will be accepted. The remaining payment (if over 5 students) is due upon arrival at the venue. Early payments are not accepted. The 50% deposit includes a $20 non-refundable processing fee for each venue/date. Memberships may not be used to pay student field trip admission. All students that are to be included in the field trip experience must pay the appropriate field trip fee. Individuals and families wishing to use their membership must check in separately and are NOT considered part of the field trip. Explorer Plus field trips require a minimum charge of $75 per group per day.
Cancellation notices must be received two weeks in advance to receive the entire refundable portion of the deposit. Cancellations after two weeks of registration will incur a $50 late cancellation fee in addition to the processing fee. If the deposit is less than $70 ($50 late fee plus $20 processing fee) no refund will be received. No refunds will be given without prior notice of cancellation. Schools attending a field trip on scholarship who cancel without prior notice will jeopardize their ability to receive scholarship funding in the future. With a two-hour prior notice, cancellations due to inclement weather can either be rescheduled or you may receive the refundable portion of your deposit. No refunds will be given without prior notice of cancellation. Groups scheduled to see a movie need to arrive and be checked in 15 minutes prior or it is considered a cancellation; no refund will be received and the movie will not be rescheduled.
For all refunds, the $20 non-refundable processing fee applies. If the refund is under $20, no refund will be given. Refunds will be issued via check to the school. Refunds must be requested the day of the field trip at the venue check-in desk.
Schools may change the date and time of their field trip up to two weeks before their scheduled date with no penalty for up to 48 hours after the field trip contract is received. Rescheduling after 48 hours will incur a $50 rescheduling fee. Rescheduling more than once will incur an additional $50 rescheduling fee.
Students will not be admitted to the venue until the group has checked in with their appropriate student and chaperone numbers. Groups arriving on busses should plan to have their students stay on the bus to be greeted by a Thanksgiving Point staff member before going into the venue. Groups arriving in personal cars should plan to be greeted outside the venue before entering and be dressed for weather during that time. Groups will be greeted in the order of arrival and may need to wait up to 10 minutes to be greeted.
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